Disaster Response

        Improving Security and Disaster Response


It is important to take action before a disaster to assess your facility security and make improvements, if necessary. Though not all security threats can be avoided, some situations can be prevented with appropriate preparation.

      • Be sure to discuss terrorism and applicable natural disaster coverage
     with your Scirocco Group representative.

      • Keep copies of insurance policies and other critical documents in a safe
     and accessible location (e.g. a fireproof safe).

      • Evaluate which disasters are most likely to occur in your area, remembering
     to include the possibility for terrorist activity. Be sure you are prepared for all of
     the risks you identify.

      • Develop a Disaster Recovery or Business Continuity Plan.
     If you already have one make sure that it is up-to-date. This entails preparing
     for anything that disrupts your business operations and planning for a
     backup option. You may consider identifying backups for essential
     operations, supply chains, personnel, business functions,
     data processes and communication channels.

      • Review your policy for off-site backup of EDP records. Ideally, these
     records should be backed up and transmitted or sent off-site on a daily basis.

      • Have telephone call lists available (include cell phone and pager numbers)
     for all key personnel so required staff members can be contacted during
     non-working hours from any location. Review procedures for notifying
     employees that your facility is closed. Remind employees that
     they should never attempt to enter areas that are closed by police or
     other emergency responders.

      • Consider establishing an alternate method for your phone service
     if the switchboard becomes unusable (e.g. forwarding incoming calls to a
     cell phone or remote number).

      • Check available emergency supplies such as flashlights, batteries,
     emergency generators/fuel, patching materials such as plastic sheeting,
     wood 2x4s, duct tape, spare fire extinguishers, first aid kits, etc. If you
     anticipate that any personnel would stay at the facility during/following
     an emergency, consider stockpiling food and water for their use.

On any given day, it’s possible to see warnings from the U.S. Department of Homeland Security regarding potential threats to our safety. Though it may seem like an unlikely risk, it is also a great one because you can’t predict what impact terrorism could have on your company. In addition, criminal activity and natural disasters are a danger that can strike at any time. To prepare for the unexpected, you should review your security and disaster readiness plans to help you minimize the impact of any potentially threatening situation.

Without prior planning, you leave your company open to financial disaster, especially if you are forced to close operations for any length of time. In addition, without a proper plan to cope with a disaster situation, your company may face lawsuits from clients, vendors or employees claiming negligence.